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Privacy Policy 

1.Introduction 

1.1We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information. 

1.2We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. 

1.3This privacy policy was last updated on 21/05/18 

 

2.Credit

2.1This document was created using a template from SEQ Legal (http://www.seqlegal.com).  

 

3.Collecting personal information 

3.1We may collect, store and use the following kinds of personal information:  

(a)information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths); 

(b)information that you provide to us when registering, if applicable, with our website including your email address 

(c)information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters including your name and email address 

(d)information that you provide to us when using the services on our website, or that is generated in the course of the use of those services including the timing, frequency and pattern of service use 

(e)information that you post to our website for publication, if applicable, on the internet including your user name, your profile pictures and the content of your posts and any peer to peer shared content 

(f)information contained in or relating to any communication that you send to us or send through our website including the communication content and metadata associated with the communication and any information gathered on a form 

(g)any other personal information that you choose to send to us. 

3.2Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy. 

 

4.Using personal information 

4.1Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website. 

4.2We may use your personal information to:  

(a)administer our website and business 

(b)personalise our website for you 

(c)enable your use of the services available on our website 

(d)send you non-marketing commercial communications 

(e)send you email notifications that you have specifically requested 

(f)send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter) 

(g)send you marketing communications relating to our business by post or, where you have specifically agreed to this, by email or similar technology you can inform us at any time if you no longer require marketing communications) 

(h)provide third parties with statistical information about our users but those third parties will not be able to identify any individual user from that information 

(i)deal with enquiries and complaints made by or about you relating to our website 

(j)keep our website secure and prevent fraud 

(k)verify compliance with the terms and conditions governing the use of our website including monitoring private messages sent through our website private messaging service 

(l)enable us to complete automated decision making and profiling in order to conduct aggregate analysis and develop business intelligence that enable us to operate, protect, make informed decisions, and report on the performance of our project 

(m)Your data may also be available to our website provider to enable us and them to carry out analysis and research on demographics, interests and behaviour of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the follow will apply: 

  • Your data will be made available to our website provider  

  • The data that may be available to them include any of the data we collect as described in section 3 above. 

  • Our website provider will not transfer your data to any other third party, or transfer your data outside of the EEA. 

  • They will store your data for a maximum of [7] years. 

  • This processing does not affect your rights under sections 10 or 16 of this privacy policy 

4.3If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us. 

4.4Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website. 

4.5We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing. 

 

5.Disclosing personal information 

5.1We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers including specifically the provider and host of our website or other subcontractors insofar as reasonably necessary for the purposes set out in this policy. 

5.2We may disclose your personal information to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy. 

5.3We may disclose your personal information:  

(a)to the extent that we are required to do so by law

(b)in connection with any ongoing or prospective legal proceedings

(c)in order to establish, exercise or defend our legal rights including providing information to others for the purposes of fraud prevention and reducing credit risk

(d)to the purchaser or prospective purchaser of any business or asset that we are or are contemplating selling

(e)to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information. 

5.4Except as provided in this policy, we will not provide your personal information to third parties. 

 

6.Retaining personal information 

6.1This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information. 

6.2Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. 

6.3Without prejudice to Section 6.2, we will usually delete personal data falling within the categories set out below at the date/time set out below: 

(a) Currently we hold all data for 7 years unless requested otherwise by clients 

6.4Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:  

(a)to the extent that we are required to do so by law; 

(b)if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and 

(c)in order to establish, exercise or defend our legal rights including providing information to others for the purposes of fraud prevention and reducing credit risk. 

 

7.Security of personal information 

7.1We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. 

7.2We will store all the personal information you provide on our, and where applicable our supplier’s, secure (password- and firewall-protected) servers.  This may include data storage services provided in the Cloud. 

7.3All electronic financial transactions entered into through our website will be protected by encryption technology. 

7.4You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. 

7.5You are responsible for keeping the password, if applicable, you use for accessing our website confidential; we will not ask you for your password except when you log in to our website. 

 

8.Amendments 

8.1We may update this policy from time to time by publishing a new version on our website.  

8.2You should check this page occasionally to ensure you are happy with any changes to this policy. 

8.3We may notify you of changes to this policy 

 

9.Your rights 

9.1You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:  

(a)the payment of a fee (currently fixed at GBP 10); and 

(b)the supply of appropriate evidence of your identity for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address. 

9.2We may withhold personal information that you request to the extent permitted by law. 

9.3You may instruct us at any time not to process your personal information for marketing purposes. 

9.4In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.  

 

10.Third party websites 

10.1Our website includes hyperlinks to, and details of, third party websites. 

10.2 This privacy policy only governs our websites and we are not responsible for the privacy policies that govern third party websites even where we have provided links to them.  If you use any link on our website we recommend you read the privacy policy of that website before sharing any personal or financial data 

10.3 We may operate a number of social media pages including Facebook, Twitter, You Tube, Snapchat and Instagram.  Although this policy covers how we will use any data collected from those pages it does not cover how the providers of social media websites will use your information.  Please ensure you read the privacy policy of the social media website before sharing data and make use of the privacy settings and reporting mechanisms to control how your data is used.] 

 

11.Updating information 

11.1Please let us know if the personal information that we hold about you needs to be corrected or updated. 

12.Cookies 

12.1Our website uses cookies. 

12.2A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. 

12.3Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed. 

12.4Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies. 

12.5We use both session and persistent cookies on our website. 

12.6The names of the cookies that we use on our website, and the purposes for which they are used, are set out below: 

12.6.1We use Google Analytics to analyse the use of our website. 

12.6.2Our analytics service provider generates statistical and other information about website use by means of cookies. 

12.6.3The analytics cookies used by our website have the following names: [_ga, _gid, _gat, __utma, __utmt, __utmb, __utmc, __utmz and __utmv]. 

12.6.4The information generated relating to our website is used to create reports about the use of our website. 

12.6.5Our analytics service provider's privacy policy is available at: [http://www.google.com/policies/privacy/]. 

12.7Most browsers allow you to refuse to accept cookies; for example:  

(a)in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced"; 

(b)in Firefox (version 47) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and 

(c)in Chrome (version 52), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading. 

12.8Blocking all cookies will have a negative impact upon the usability of many websites. 

12.9If you block cookies, you will not be able to use all the features on our website. 

12.10You can delete cookies already stored on your computer; for example: 

(a)in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11); 

(b)in Firefox (version 47), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and 

(c)in Chrome (version 52), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data". 

12.11Deleting cookies will have a negative impact on the usability of many websites. 

 

13.Our details 

13.1This website is owned and operated by Cornforth Parish Council and maintained by The Cornforth Partnership. 

13.2You can contact us: 

(a)by post, using the postal address 

 
Cornforth Parish Council

 

c/o The Cornforth Partnership

66-70 High Street

Cornforth

DL17 9HS

(b)using our website contact form.