Parish Council Policies.
Information & Data Policy
CORNFORTH PARISH COUNCIL
This procedure covers complaints about the administration or procedures of the Council.
Complaints about individuals are a separate matter: complaints about an employee would be dealt with as an employment issue and complaints about a Councillor should be made to the Standards Board for England. Complaints against policy decisions made by the Council shall be referred back to Council (taking note of Standing Order 36).
Cornforth Parish Council takes the views of local people seriously and need to be aware when there is dissatisfaction in the services which the Council delivers. The outcome of a complaint will assist the Council in reviewing and where necessary changing the way services are delivered.
Complaints shall be dealt with by the Complaints Committee, which shall be made up of 5 Members of the Council and convened as and when necessary. The complaints committee shall report its conclusions to the next Parish Council meeting following any hearing and any decision on a complaint shall be announced at the Council meeting in public.
Making a Complaint
Complainants should make complaints about the Council’s procedures or administration in writing to the Clerk.
Within three working days of receipt of a complaint, the Clerk shall acknowledge the receipt of the complaint in writing to the complainant and try to settle the complaint directly.
The Clerk or other officer shall report to the next meeting of the Council any written complaint disposed of by direct action with the complainant.
Where a complaint cannot be settled directly, within seven working days of receipt of a complaint, a date shall be set for a complaints committee meeting and the complainant advised in writing of this date.
The complainant shall be invited to attend the relevant meeting and bring with them such representative as they wish.
Not less than seven clear working days prior to the meeting, the complainant shall provide the Clerk/Council with copies of any documentation or other evidence, which they wish to refer to at the meeting.
The Clerk/Council shall similarly provide the complainant with copies of any documentation upon which they wish to rely at the meeting.
At the Meeting
7.The Committee shall consider whether the circumstances of the meeting warrant the exclusion of the public and the press.
The Chairman of the meeting shall introduce everyone.
The Chairman of the meeting shall explain the procedure.
The complainant, (or their representative) shall outline the grounds for complaint.
The members of the committee may ask any question of the complainant.
If relevant, the Clerk or other officer shall explain the Council’s position.
Members may ask any question of the Clerk or other officer.
The Clerk, or other officer and the complainant shall be offered the opportunity of last word (in this order).
The Clerk, or other officer and complainant shall be asked to leave the room while Members decide whether or not the grounds for the complaint have been made. (If a point of clarification is necessary, both parties shall be invited back).
The Clerk, or other officer and the complainant shall return to hear the decision, or to be advised when decision shall be made.
After the Meeting
17.The decision shall be confirmed in writing within seven working days together with details of any action to be taken.
Adopted 8th March 2010
R. A. Sunman. Parish Clerk.
CORNF0RTH PARISH COUNCIL
GRANT GIVING POLICY
1. GENERAL POWERS.
1.1 Section 137 of the Local Government Act 1972 allows a Local Authority, subject to the provisions of this section to incur expenditure which in their opinion is in the interests of, and will bring benefit to, their area or any part of it or all or some of its inhabitants. In addition, the section states that the direct benefit accruing to their area or any part of it or to all or some of the inhabitants of their area will be commensurate with the expenditure to be incurred.
2. THE PARISH COUNCIL’S POLICY.
2.1 The Parish Council has adopted the following policy for the giving of grants and donations:
i) All applicants, whether individuals or organisations are required to make application to the Parish Council in writing stating the amount requested and the purpose to which it will be put. Where appropriate, the Parish Council may seek additional information prior to making a decision.
ii) All organisations which the Parish Council is of a mind to support shall submit a full budget breakdown of the proposed activity, plus their last audited accounts, bank details, constitution and membership, save when such details have already been submitted in any given financial year.
iii) All applications received will be considered as agenda items by the Parish Council at its normal public monthly meetings.
iii) The Parish Council has limited funds for donations and grants would normally be targeted to activities and groups which benefit as many people as possible in Cornforth. In this context, appeals by national and regional charities made as part of a wider fund raising campaign would not normally be granted.
iv) All applications received by the Parish Council will be considered and the decision conveyed in writing to the applicant.
v) Where the Parish Council is unable to assist, or feels that another source of funding would be appropriate it will advise the applicant accordingly.
vi) Any applicant receiving a grant in excess of £100 will be required to acknowledge Cornforth Parish Councils’ contribution and set out how this will be achieved.
Approved by Cornforth Parish Council:
8th March 2010
R. A. Sunman. Parish Clerk.