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April, May (inc AGM) & June 2015-2016

MINUTES OF THE MEETING OF CORNFORTH PARISH COUNCIL: APRIL 2015

 

Minutes of the meeting of Cornforth Parish Council which was held in the Community Centre, Cornforth, at 7.00pm on Monday 13th April 2015.

 

Present:

 

Chairman:  Councillor Mr. A., Hodgson.

 

Councillors: Mr. C. Baker, Mrs. H. P. Drew, Dr. S. C. Drew, Mr. P. Metcalfe, Mrs. S. Neville, Mrs. M. Poole, Mr. R. Poole, Mr. M. Simpson, Mrs. S. Traynor, Mr. R. Vaughan and Mr. A. Wilson.

 

Apologies: Mr. T Cutmore, Mr. C. Hodgson and Mr. S. Hodgson.

 

PRIOR TO CALLING THE MEETING TO ORDER THE CHAIRMAN ADVISED MEMBERS THAT THE PROCEEDINGS COULD BE RECORDED AND THAT THOSE ATTENDING COULD EXPECT TO BE REPORTED UPON.

 

  •  APOLOGIES.

 

The above apologies for non-attendance were noted.

 

2.  DECLARATIONS OF INTEREST

 

Councillors Mrs. Drew, Mr. Hodgson, Mrs. Neville, Mr. Simpson and Mrs. Traynor declared a financial interest with regard to item 15 on the agenda.

 

3.  MINUTES

 

The minutes of the meeting of the 9th March were amended to refer to Cuthbert Road rather than Cuthbert Way and the offer of payment to the Miners Gala rather than an actual payment.  With these amendments the minutes were agreed as a true record and signed by the Chairman.

 

4.  MATTERS ARISING FROM THE MINUTES NOT COVERED ON THE AGENDA

 

There were no matters arising that were not covered on the agenda.

 

5.  POLICE LIAISON

 

The Vice Chairman reported that there had been no PACT meeting this month and that the next was scheduled to take place in early May.

 

6.  PUBLIC PARTICIPATION

 

Mrs Walker and Mrs Wilson attended the meeting but did not ask to speak on any issue on the agenda.

 

 

7.  CHAIRMAN’S ANNOUNCEMENTS AND CORRESPONDENCE.

 

The Chairman reported letters of appreciation sent to him with regard to the contributions made by the Parish Council on a local diamond wedding celebration and to the Salvation Army.

The Chairman drew the attention of Members to changes to the Local Government Act allowing agendas to be sent electronically to Members if requested.  No such requests were made.  In addition, the Government was consulting Parish and Town Councils about changes to referrals to the Local Government Ombudsman.  This item would be outlined and discussed at the next meeting.

At a local level, the police had advised the Clerk that a “travellers’ ride” would be held on Sunday 19th April, commencing at the scrap yard, taking in Bishop Middleham and returning via Garmondsway Road and the High Street.

 

 8. AAP ISSUES

 

The Chairman as the elected member of the AAP Board informed Members that there were no issues to report.

 

 9.  COUNTY COUNCIL ISSUES

 

County Councillor Simpson advised the Council on the two planning applications to be covered in item 12.  There had been progress with regard to fly-tipping at 12 Hawthorne Terrace.  Ownership had been confirmed and the matter now rests with the County Council or the tenant of No. 11 as to how best to proceed.  A County Council Members’ briefing is to be held on the County Durham Plan on Thursday 16th April 2015.  The Clerk advised Members that the County Council was investigating the fly-tipping following complaints about tipping along the Network Rail access. 

 

10. BANK RECONCILIATION STATEMENTS – POSITION AT 31st MARCH 2015.

 

The Clerk advised members that he would need to change the way in which the bank reconciliation statement was presented at the year end to reflect the amended format of the audited accounts.  The May meeting would receive the figures and variances.

 

 

11. SCHEDULE OF RECEIPTS AND PAYMENTS TO 31ST MARCH 2015.

 

Receipts                                             £       Cheque No.

 

Credit interest                                  98.06

 

 

 

Payments

 

J.W. Smith

Power cleaning                                216.00         625

J. W. Smith

Cleaning in park                               140.00         626

Altogether Greener

Ground maintenance                      2,395.60         627

Lumalite

Christmas tree dismantle                  783.29         628

R.A. Sunman

Allowances                                       76.97         629

H.M.R. & Customs

N.I.C. & Tax                                      771.00         630

Cornforth Partnership

Room hire and printing                    680.73         631

R. A. Sunman

Printer and accessories                     124.48         632

Coronation Press

Letterheads and slips                       198.00         633

J. W. Smith

Power cleaning                                144.00         634

R. A. Sunman

Salary                                             666.10        S/O

 

 

TOTAL EXPENDITURE

6,196.17

 

 

 

NET EXPENDITURE

6,098.11

 

 

RECOMMENDATION: That the schedule be approved.

 

12. PLANNING MATTERS AND APPLICATIONS FROM MARCH’S WEEKLY LISTS.

 

At the time of the despatch of this agenda there were two planning applications being considered by the County Council that were of note to this Parish Council and one decision:

 

  • DM/15/00814/FPA – Mrs and Mrs. Cooke – Land south east of 11 Railway Terrace – erection of a dwelling and garage.  Members resolved not to make any objection, but to advise the County Council that they would hold the applicant responsible for any damage to the Parish Council’s road caused during construction.

  • DM/15/00254/DM – Mr. A. Hirst – Simonside Farm, Garmondsway – Construction of a wind turbine, 23m to the hub and 35m to the blade tips.  Members resolved to defer making comments until more details of the turbine were available.

 

Members noted that The County Council has approved application DM/14/02378/MIN, to allow the temporary use of a ready mix concrete plant and concrete block plant for a further four years.

 

Members were reminded that at the March meeting, they had objected to the proposals contained within application DM/15/00126/FPA for the erection of a house and garage at Stonedale on the Green, on the grounds of road safety.  The objections had been forwarded to the County Council.  The County Council has consulted with the Highways Department and, as in the case of the proposed house on the opposite corner, the result has been acceptance, subject to minor alterations to effect adequate sight lines.  The County Council has been advised that the Parish Council wishes its objection to stand, but not to refer the application to County Members.  Members agreed to the action taken, but resolved to take no further action.

 

13. REPAIR WORK TO THE GREEN.

 

The Clerk reports that he had sought tenders from the five companies approved at the last meeting and asked that they be returned by 31st April 2015.  Members agreed for the signatories to the bank open the tenders and carry out arithmetic checks so that a decision on the preferred tender can be made at the Parish Council meeting to be held on 11th May 2015, following the Annual General Meeting. 

 

14. DOG FOULING.

 

A request from a member of the public had been received to discuss this item and was agreed at the last meeting.  After discussion, it was agreed to include this item on the agenda of the Parish Meeting.

 

15.  REQUEST FOR FINANCIAL ASSISTANCE.

 

The Councillors who had declared an interest on this item left the meeting.  Councillor Dr. S.C. Drew took the chair.  The Clerk advised Members that a request had been received from Cornforth Partnership for financial help to replace the battens and tiles of the roof of 66 High Street at a cost of £3,100.  The property, which is owned by the Parish Council and let to the Partnership, has been suffering from the effects of water ingress for a considerable time and minor repairs undertaken by the Partnership at its expense have failed to solve the problem.  Members agreed to pay for the work, but asked that the Partnership seek two further quotes.

 

16. CALLING OF A PARISH MEETING.

 

Members confirmed their agreement to the holding of a Parish Meeting in the Community Centre at 6pm on Thursday 14th May 2015.  The Chairman will call the meeting and the Clerk will prepare the paper work and arrange publicity.

Local groups, including County Councillors, the police and public service providers will be invited to attend, erect displays and make short presentations if they wish.  The meeting will be advertised and the ratepayers of Cornforth invited to attend and speak on Parish issues: only ratepayers of Cornforth can vote on the issues raised.  The Clerk will act as the contact point for those who wish to place items on the agenda, which will be set and published by 1st May 2015.

 

 

 

NOTE:  At the close of the meeting Members were asked if they had any items for inclusion on the next agenda.  Other than those under item7 none were requested.

 

R. A. Sunman Parish Clerk

17th April 2015

 

 

 

MINUTES OF THE MEETING OF CORNFORTH PARISH COUNCIL: JUNE 2015

 

Minutes of the meeting of Cornforth Parish Council which was held in the Community Centre, Cornforth, at 7.00pm on Monday 22nd June 2015.

 

Present:

 

Chairman:  Councillor Mr. A., Hodgson.

 

Councillors: Mr. C. Baker, Mr. T Cutmore, Mr. C. Hodgson, Mrs. S. Traynor, Mr. R. Vaughan and Mr. A. Wilson.

 

Apologies: Councillors: Mrs. H. P. Drew, Dr. S. C. Drew, Mr. S. Hodgson, Mr. P. Metcalfe, Mrs. M. Poole, Mr. R. Poole., Mrs. S. Neville and Mr. M. Simpson

 

APOLOGIES

 

The above apologies were received and noted.

 

2. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest with regard to any item to be transacted.

 

3.  PUBLIC PARTICIPATION

 

No Members of the public attended the meeting.

 

4. AUDIT OF ACCOUNTS

 

Members considered and noted the results and findings of the internal audit and approved the figures for the 2014/15 Financial Year prior to submission to the external auditor.

 

5. RISK  ASSESSMENT AND INSURANCE

 

Members considered the current risk assessment policy and approved it without change for the 2015/16 Financial Year.  Members confirmed Zurich Municipal would continue as the Parish Council’s insurers at a premium of £2,930.37 per annum, this being the second year of a three year agreement.

 

6. STANDING ORDERS AND FINANCIAL REGULATIONS

 

Members considered the current Standing Orders and Financial Regulations and resolved that they remain unchanged for the 2015/16 Municipal Year.

 

 

Ray Sunman/Clerk:  27th June 2015.

MINUTES OF CORNFORTH PARISH COUNCIL ANNUAL GENERAL MEETING: MAY 2015

 

Minutes of the Annual General Meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 11th May 2015.

 

Present:  Councillor Mr. A. Hodgson and

 

Councillors: Mr. C. Baker, Mr. T. Cutmore, Mrs. H. P. Drew, Dr. S.C. Drew, Mr. C. Hodgson, Mrs. S. Neville, Mrs. M. A. Poole and Mr. R. Poole.

 

Apologies:  Councillors:  Mr. S. Hodgson, Mr. P. Metcalfe, Mr. M. Simpson, Mrs. S. Traynor, Mr. R. Vaughan and Mr. A. Wilson.

 

 

1. ELECTION OF A CHAIRMAN

 

The Council met to elect a Chairman of the Council for the 2015/16 Municipal Year.  Councillor Alan Hodgson was proposed as Chairman by Councillor Mr. S. C. Drew, seconded by Mrs. S. Neville and elected. The Chairman on appointment signed a declaration of Acceptance of Office.

 

 2.  ELECTION OF A VICE CHAIRMAN

 

The Council then considered the election of a Vice Chairman of the Council for the 2015/16 Municipal Year.   Councillor Dr. S. C. Drew was proposed as Vice Chairman by Councillor Mr. R. Poole, seconded by Councillor Mrs. M Poole and elected.

 

3.  INTRODUCTIONS AND APOLOGIES

 

The apologies were as noted above.

 

4.  AUTHORISED SIGNATORIES

 

Members considered the appointment of designated signatories for the purpose of signing cheques and issuing instructions to the Council’s Bankers for the coming year.  The current designated signatories, Mr. R. A. Sunman, Dr. S. C. Drew, Mr. R. Poole, Mrs. S. Traynor and Mr. A. Wilson had agreed to remain as signatories and were duly agreed at the meeting.

 

5.  COMMITTEES

 

The Council considered the Membership of the following Committees:

 

i)  Allotment Committee: It was agreed to defer the appointments to this Committee until those who currently serve on this Committee were present.

 

 

 

ii)  Recreation and Amenities Committee: It was agreed that the following Councillors would serve on this Committee:  Councillors Mrs. H. P. Drew, Mr. A. Hodgson, Mr. T. Cutmore, Mrs S. Neville and Mrs. S. Traynor, plus the Vice Chairman of the Council (ex-officio).

 

iii) Planning Committee: It was agreed that the following Councillor would serve on this Committee: Chairman and Vice Chairman and Councillors Mr. R. Poole and Mr. M. Simpson.

 

6.  REPRESENTATION ON OUTSIDE BODIES

 

It was agreed that the Councillors shown on the following schedule would act as the Parish Council’s representatives for the 2015/16 Municipal Year.

 

TITLE OF ORGANISATION

MEMBERSHIP

 

 

Cornforth Community Association

Councillors Mrs. H. P. Drew, Mrs M. Poole, Mrs. S. Traynor and Mr. R. Vaughan.

The Cornforth Partnership

Councillors Mrs. S. Traynor, Mrs. S. Neville and Mr. A. Hodgson.

Cornforth Village Show

The Chairman and Councillors Mr. A Wilson and Mrs. M. Poole.

Lafarge Liaison Committee

The Chairman and Councillors Dr. S. C. Drew and Mr. S. Hodgson.

Cornforth in Bloom

Councillors Mr. R. Vaughan and Mr.  A. Wilson.

The 4Together Partnership (AAP)

The Chairman

Police and Community Together (PACT)

Councillor Dr. S. C. Drew

 

7. SCHEDULE OF COUNCIL MEETINGS – 2015/16 CYCLE

 

The following schedule of Parish Council meetings was approved

 

DATE

PURPOSE/NOTES

Monday 8th June 2015

 

Monday 22nd June 2015

Annual Accounts (subject to auditors’ agreement

Monday 13th July 2015

 

Monday 10th August 2015

 

Monday 14th September 2015

 

Monday 12th October 2015

 

Monday 9th November 2015

 

Monday 14th December 2015

 

Monday 11th January 2016

 

Monday 8th February 2016

 

Monday 14th March 2016

 

Monday 11th April 2016

 

Monday 9th May 2015

AGM and meeting on its arising.

 

R. A. Sunman, Parish Clerk: 15th May 2015.

 

 

 

MINUTES OF CORNFORTH PARISH COUNCIL MEETING: MAY 2015

 

Minutes of the meeting of Cornforth Parish Council which was held on the arising of the Annual General Meeting in the Community Centre, Cornforth, at 7.00pm on Monday 11th  May 2015.

 

Present:  Councillor Mr. A. Hodgson and

 

Councillors: Mr. C. Baker, Mr. T. Cutmore, Mrs. H. P. Drew, Dr. S.C. Drew, Mr. C. Hodgson, Mrs. S. Neville, Mrs. M. A. Poole and Mr. R. Poole.

 

Apologies:  Councillors:  Mr. S. Hodgson, Mr. P. Metcalfe, Mr. M. Simpson, Mrs. S. Traynor, Mr. R. Vaughan and Mr. A. Wilson.

 

PRIOR TO CALLING THE MEETING TO ORDER THE CHAIRMAN ADVISED MEMBERS THAT THE PROCEEDINGS COULD BE RECORDED AND THAT THOSE ATTENDING COULD EXPECT TO BE REPORTED UPON.

 

 

1.  INTRODUCTIONS AND APOLOGIES

 

The apologies above were noted.

 

2.  DECLARATIONS OF INTEREST

 

 Councillors Mr. A. Hodgson, Mr. T. Cutmaore , Mrs. S. Neville and Mrs. H. P. Drew declared a financial interest with regard to item 13(i) on the agenda.

 

3.  MINUTES

 

The Minutes of the meeting held on 13th April 2015, a copy of which were circulated with the agenda were agreed as a true record and signed by the Chairman.

 

4.  MATTERS ARISING FROM THE MINUTES NOT COVERED ON THE AGENDA

 

There were no matters arising that did not appear on the agenda.

 

5.  POLICE LIAISON

 

The Vice Chairman had attended the latest meeting and gave his report.  The PACT meeting had been attended by members of the Anti-fraud Squad.  Overall, crime was down, including domestic violence even though this was still the largest item.  Criminal damage and anti-social behaviour was at a low level.

In a recent road traffic accident, £3,000 had been discovered, which the police believed was to be used by people from Hartlepool to buy drugs in Cornforth.  The Finance Investigation Team gave evidence, but none of those involved claimed the money.  Therefore, in due course half the money will go to the Home Office, a quarter to the Durham police area and the rest to pay towards anti-crime initiatives in Cornforth.

 

The Gypsy ride held on 19th April had passed off quietly.  There were no road closures and the event was trouble free.  The charity involved in its organisation had notified the Public Houses in Bishop Middleham, avoiding earlier problems.  There was no information about future events.

The PACT Newsletter was now operational. The priority area was kept as Maughan Close.  Neighbourhood wardens had been notified of problems with the backyards of unoccupied properties in Verdun Terrace.

 

6.  PUBLIC PARTICIPATION

 

Mrs. M. Walker and Mrs. A. Wilson attended the meeting but did not ask to speak on any item on the agenda.

 

7.  CHAIRMAN’S ANNOUNCEMENTS AND CORRESPONDENCE.

 

At the time of the despatch of this agenda there were no issues to report.

 

 8. AAP ISSUES

 

The Chairman as an elected member of the AAP Board advised Members that there had been no recent meeting of the Board.

 

 9.  COUNTY COUNCIL ISSUES

 

Our County Council representative was absent from the meeting and no report was available.

 

10.  BANK RECONCILIATION STATEMENTS – POSITION AT YEAR END AND 30th APRIL 2015.

 

The Clerk circulated the current bank reconciliation statements and a comparison of this year’s budget to actual expenditure for these periods at the meeting. Members noted the variances between actual and predicted expenditure for the purposes of the Annual Return to be discussed in June.

 

 

11. SCHEDULE OF RECEIPTS AND PAYMENTS TO 30th APRIL 2015.

 

Receipts                                          £         Cheque No.

 

NIL

 

 

Payments

 

R. A. Sunman

Allowances                                  113.09           635

Altogether Greener

Ground maintenance                 2,395.60           636

H. M. R & C.

Tax and N.I.C.                             1,291.91           637

Julie’s Florist

Anniversary bouquet                     30.00           638

JWS Power-cleaning

Bus shelter cleaning                    140.00            639

Northumbrian Water

Allotment water                          277.04           640

Blanchere

Christmas lights                        2,745.74           641

Lumalite

Christmas lights                          807.02           642

Durham Miners’ Gala

Good will message                        45.00           643

R. A. Sunman

Salary                                        666.10           S/O

 

TOTAL EXPENDITURE

8,511.50

 

 

NET EXPENDITURE

8,511.50

 

 

The schedule was approved. 

 

12. PLANNING MATTERS AND APPLICATIONS FROM APRIL’S WEEKLY LISTS.

 

The Clerk reported that there were no new planning applications received by the South West Team of Durham County Council or the Strategic Team which were of note to this Council.  Application No. 15/00254/FPA was for a wind turbine to assist in powering the farm.  Details were circulated and Members advised that D.C.C. had approved a similar structure in 2013 that was 4metres higher.  The new application was the result of the previous structure no longer being on the market. The County Council felt that the landscape impact was low.  There are three other turbine sites within 5KM, but here was no cumulative impact on the skyline.  Only the tips of the blades are visible from Cornforth because of sreening by hedges.  CPRE has objected to the application because of landscape impact.  Members agreed to make no representations.

 

 

13.  REQUESTS FOR FINANCIAL ASSISTANCE.

 

The Clerk reported that the following applications had been received for financial assistance:

 

  •  Cornforth Partnership had made a request for assistance of £6,000 towards its core costs. Councillors Mr. A Hodgson and Mr. T. Cutmore and Councillors Mrs. S. Neville and Mrs. H.P.Drew left the meeting whilst this item was discussed and Dr. S. C. Drew took the Chair.  Members heard that

the Parish Council made a similar contribution each year and had budgeted to meet this amount.  The Clerk presented the full letter supporting the application and extracts from the Partnerhip’s draft Annual Accounts. After discussion it was agreed to make the contribution and for Members to receive the full report and accounts of the Partnership when approved by the Board.  The Members who had left the meeting returned at this point and Councillor Hodgson took the Chair for the remainder of the meeting.

  • The Senior Library Assistant had made a request for £600 towards the cost of summer events and craft sessions.  This is an increase on the amount sought in previous years, but had not been increased for some considerable time.  The contribution was approved at £600.

  • An application had been made by Anita Katoroz, a local resident, on behalf of her daughter towards the costs of judo suits, competition fees and travelling expenses.  Members agreed to contribute £100.

  • An application had been made by the Village Show Committee for £1,000 towards the costs of staging the Village Show.  The Clerk advised Members that the Show Committee wished to double the prize money and informed Members of the Committee’s financial position. This amount had been approved in previous years and support is included in the Council’s budget.  The application was approved.

 

14. EXTENDING THE JURISDICTION OF THE LOCAL GOVERNMENT OMBUDSMAN.

 

The Clerk reported that the Government is considering extending the powers of the Local Government Ombudsman to larger parish and town councils, which requires a definition of the size of the organisations involved.  The period of consultation extends up to 30th June 2015.

The changes would mean that the public had greater options for redress when let down by their local authority.  The Government is not offering such an extension to all parish and town councils, even though the National Association of Local Council’s view is that all parish and town councils should be included.  Views are therefore sought on a 35,000 population limit or a precept limit of £500,000 per annum.  This in itself leads to issues of future review.  Members’ views were sought.  Mrs. Walker contributed by advising that further details were available on the web site.  After discussion, Members resolved not to make any representations, as the level of inclusion clearly did not affect this Council.

 

 

 

5. REPAIRS TO SURFACING ON THE GREEN.

 

Members were advised that tenders had been sought from five companies to repair the stone work on the Green leading down to the Church.  Three tenders were returned by the closing date and the bank signatories had met, opened the tenders and carried out the arithmetic checks.  Members were advised of the tenders returned and their value as follows:

  • M. Spence Surfacing - £1,376.00

  • Terra Firma - £2,166.00

  • Durham County Council - £7,154.12.

 

All prices were exclusive of VAT

 

Members agreed to accept the tender of M.Spence Surfacing, subject to a check by the Clerk on the supply and lay price for the York stone.

 

16.  PARISH MEETING.

 

The Chairman announced that he had called the Parish Meeting and the agenda will be published on the Parish Council notice board and the web site on 5th May 2015.  A copy was been included with these papers for Members’ information.

 

17.  BANKING CHANGES.

 

Further to discussions at previous meetings with regard to seeking an alternative bank for a proportion of the Council’s reserves, Councillor Poole and the Clerk had carried out enquiries.  Regrettably, the most favourable option, Virgin Money, was only available to charities.  Further inquiries will be made.

 

NOTE:  At the close of the meeting Members were asked if they had any items

for inclusion on the next agenda. The following request was made:

 

  • Tursdale War Memorial.

 

 

Ray Sunman/Clerk: 27th May 2015.