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October & November

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 4th October 2010.

 

Present:  Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Mrs. Rosemary Clewes, Mrs. H. P. Drew, Dr. S. C. Drew, Mr. M. J. Pennick, Mr. R. Poole, Mrs. S. Traynor, and Mrs. P.M. Walker.

 

Apologies:     Councillors: Mr. T. Cutmore, Mrs. S. Neville, Mr. S. M. Pennick, Mr. M. Simpson, Mr. W. R. Wilson and Mr. W. H. Woodhall.

 

1. DECLARATIONS OF INTEREST

 

Councillors  Mr.  Hodgson,  Mr. M. J. Pennick, Mrs. H. P. Drew and Mrs. S Traynor declared a financial interest with regard to item 13 of the agenda.

 

2.  MINUTES

 

Members confirmed as a true record the Minutes of the two meetings held on 6th September and they were signed by the Chairman.

 

3.  MATTERS ARISING

 

With regard to the presentation to be made to Councillor W.R. Wilson as an Honorary Freeman of the Parish of Cornforth, Members agreed that the Clerk should organise the making of a formal address and discuss a date for its presentation with the Chairman and Councillor Wilson, otherwise there were no items arising that did not appear on the agenda.

 

4.  POLICE LIAISON

 

The Beat Report was given by the Clerk.  The report was in new format and again made reference to the use of speed cameras on Garmondsway Road.  The Vice Chairman reported on the PACT meeting.  The Speed-watch Community Volunteer was from Bishop Middleham.  There was a growing glue sniffing problem involving 14-16 year-olds.  There was an increased problem of travellers’ caravans in the Oak Terrace area, difficulty in contacting the Travellers’ Liaison Service and Sedgefield Borough Homes seemed to be taking little interest despite their tenants causing the problem. Horses were being grazed on the Stobbs Cross field. Members resolved to approach the police and complain that the Parish Council had not been consulted with regard to the use of speed cameras and had not been notified of speeding problems in the Garmondsway Road area.

 

5.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

6.  CHAIRMAN’S ANNOUNCEMENTS

 

The Chairman advised Members of a Civic Dinner at Chilton, a quiz organised by Sedgefield Town Council, Durham County Council’s Civic Reception, a Wurlitzer recital, the AGM of Durham Rural Community Council and a Karaoke Night at Ferryhill. No Members expressed an interest in attending.

Members were also advised of a thanksgiving service to be held at The Holy Trinity Church on 16th October.  Members resolved to donate £20 towards the cost of bulb planting and to ask the Rev. Lumsden to include the local school in planting them.

 

7.  AAP ISSUES

 

The Chairman advised the meeting that new declaration of Interest forms had been approved at the last AAP meeting and that they would need to be used in making applications for funding to the AAP.

 

8.  PLANNING MATTERS ARISING FROM AUGUST’S WEEKLY LISTS

 

Members were advised that no planning applications falling within this Council’s area had been notified by either the Spennymoor or the Durham County Council offices.

 

9. BANK RECONCILIATION STATEMENT AT 30TH SEPTEMBER 2010.

 

The Clerk had not been able to circulate the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period at the meeting. The bank statement for this period had not been received.

 

10. SCHEDULE OF RECEIPTS AND PAYMENTS SEPTEMBER 2010.

 

Receipts

 

£

 

Precept and double taxation

 

45,121.50

 

Payments

 

Local Clerks Association fee

 

11.80

R. A. Sunman

Salary

620.49

 

Allowances and sundries

103.30

 

TOTAL  NET EXPENDITURE

(44,385.91)

 

The schedule was approved.

 

11.  ANNUAL RETURN FOR YEAR ENDED 31ST MARCH 2010

 

The Clerk presented the audited Annual Return for the year ended 31st March 2010.  BDO, the external examiners, had issued a qualified audit in that the Parish Council made a payment of £50 to an individual under its S137 powers and exceeded its S137 limit by £1,617.  The auditors’ report on the issues arising and actions to be taken were presented to the meeting and it was agreed that action would be taken.

 

12.  REQUESTS FOR FINANCIAL ASSITANCE

 

A request has been received from West Cornforth and District Community Association for financial support from the Parish Council towards the cost of meeting the annual pantomime to be held in November 2010. Over 90 people had attended the show last year.  Councillors Mr. A. Hodgson and Mr. M. J. Pennick and Mrs. H. P. Drew and S. Traynor left the meeting. The Chair was taken by Dr. S. C. Drew.  Members resolved to underwrite the loss in staging the pantomime.

 

13.  ALLOTMENTS

 

Members were advised that following a site meeting with the Chairman and the Chairman of the Allotments Sub Committee, the Clerk had sought a quote to cut back the hedges at the allotments and clear plot 18, formerly designated as a car park.  The work has been carried out at a cost of £440.  Members are asked to approve the action taken and agreed to add plot 18 to the allotment schedule and let it after advising Mr. Grafton of the decision.

 

14.  DURHAM COUNTY COUNCIL

 

i)  The Scrap Yard – The Clerk advised the meeting that a notice to clear the site was to be posted by the County Council.  Once the notice period has expired he will find out the result and report to Members.

 

ii)  Miscellaneous items – The Clerk advised the meeting that he had approached the County Council on the ongoing problem of encroachment of the footpath near Moneys’ Building and the Council’s request for a dog litter bin.  Members reported difficulty in dealing with such matters even through the AAP.

 

iii) 35 Elm Road – The Clerk advised Members that action had been taken to remove the rubbish from the garden at the above address.

 

iv) Taxi Licensing and Licensed Property policies – Members who had undertaken to look at the above policies advised that no response be made.

 

15.  QUALITY PARISH STATUS

 

The Clerk had enrolled on the CiLCA course but his first mentoring meeting had been postponed.

 

16.  HOLY TRINITY CHURCHYARD

 

The Clerk had attended the meeting with Rev. Lumsden and Members of the Church Council on 15th September 2010 and obtained agreement to removing the rubbish and surplus soil piled against boundary walls and to the rebuilding the flower bin.  The Clerk had received a quote from BR Landscaping for the work at a cost of £1280.  Members approved the quote as value for money and in order to proceed with the work quickly in view of the advancing seasons.  Councillor Mrs. Walker asked that it be recorded that she had requested that three quotes be sought.

 

17.  NEW CHRISTMAS LIGHTS

 

The Clerk reported on the meeting organised with Lumalite to finalise the work needed to supply the new Christmas lights on 4th October 2010.  The provision of a Christmas tree at the Community Centre will require a supply from the building.  The Management Committee had agreed to the work and Members agreed to meet the costs.  The tree wrap opposite the Centre will require the provision of an underground supply from NEDL and a kiosk.  At an estimated cost of over £1000 including VAT, Members declined to approve this work and Lumalite will be so advised.  The meeting with Lumalite had dealt with the specification of the supply at the school.  A meeting would be held with County Council staff to agree how the work would be implemented.

 

18.  REMEMBRANCE SUNDAY

 

The Clerk advised the meeting that the above ceremony would be held on 14th November 2010.  The Clerk had sought an application pack for an event from the County Council’s Safety Advisory Group and completed it as road closures take time to be approved.  Members agreed to hold the event and to meet the costs associated with road closure, wreaths and policing.

 

19.  REQUEST TO CHANGE THE DATE OF A MEETING

 

The December meeting is scheduled to fall on 6th December 2010.  The Clerk requested an alteration to this date to accommodate his annual leave.  Members agreed to hold two meetings in November the first on Monday 1st and the second on 29th.

 

 

NOTE:  At the close of business Members were asked if they had any items

of business to be included on the next agenda.  The following item is to be included.

 

i)   The Green – to seek a timetable from Durham County Council for the remaining road works on the Green, the Parish Council’s road at the north end and remedial work to flag stones at 17 the Green.

 

Ray Sunman/Clerk:  25th October  2010.

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 1st November 2010.

 

Present:  Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Mr. T. Cutmore, Mrs. S. Neville, Mr. M. J. Pennick, Mr. R. Poole, Mrs. S. Traynor, and Mrs. P.M. Walker.

 

Apologies:     Councillors: Mrs. R Clewes, Mrs H. P. Drew, Dr. S. C. Drew, Mr. M. Simpson and W. R. Wilson.

 

1. COUNCILLOR WILLIAM HENRY WOODHALL

 

Members received with deep regret the news of the death of Councillor William Henry Woodhall.  The Chairman spoke in memory of the service Councillor Woodhall and his wife Audry had given to the community and Members stood in a minutes silence.

 

2.  DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest made with regard to any item to be transacted.

 

3.  MINUTES

 

The Minutes of the meeting held on 4th October 2010 were agreed as a true record and signed by the Chairman.

 

4.  MATTERS ARISING NOT COVERED ON THE AGENDA

 

The issue of glue-sniffing had been raised with the police, but no response had been received by Members or the Clerk.

 

5.  POLICE LIAISON

 

The Beat Report for September was given by the Clerk.  The Chairman reported on the last PACT meeting.  It had been well attended by the public.  The issue of neighbourhood wardens was discussed.  The 26 wardens once assigned to the Sedgefield Borough area now covered the south of County Durham, with one warden for Chilton, Cornforth and Ferryhill.  Residents are learning slowly about the differences between the former Council and the current social landlord, Sedgefield Borough Homes. SBH has no presence in the village and contact information needs to be made available in Cornforth House and in the Partner.

 

6.  PUBLIC PARTICIPATION

 

There were no Members of the public present.

 

7.  CHAIRMAN’S ANNOUNCEMENTS

 

The Chairman advised Members of a schedule of training available up to March 2011 and provided through the Local Councils Association.  Members were asked to advise the Clerk of their interest and he would arrange to book courses as appropriate.

 

8.  AAP ISSUES

 

i)  The Chairman advised the meeting that the Task and Finish Groups would meet in late November to agree project support, but no indication had been received about the effect of County Council cuts.  Councillor Cutmore advised the meeting that the meeting of AAP Chairmen would be held next Thursday.

 

ii) Members were advised that an application had been made to the AAP on behalf of the West Cornforth and District Community Association by the Parish Clerk for work in excess of £20,000.  It has been referred to the Neighbourhood Budget and County Councillors Avery and Potts have agreed to meet the full costs of work to improve the football pitches and the Community Centre.

 

9.  VACANCIES ARISING ON THE PARISH COUNCIL.

 

Following the death of Councillor Woodhall and the resignation of Councillor S.M. Pennick, the Clerk was instructed to send the requisite notices to the Returning Officer and await his confirmation or otherwise of the need for an election to the above vacancies.

 

10.  PLANNING MATTERS ARISING FROM OCTOBER’S WEEKLY LISTS

 

The Clerk advised the meeting that there were no planning applications falling within this Council’s area notified by the Spennymoor Office or the Durham County Office.

 

11. BANK RECONCILIATION STATEMENT – POSITION AT 31st OCTOBER 2010.

 

The Clerk was unable to circulate the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period at the meeting as the bank statement for October had not been received.

 

12. SCHEDULE OF RECEIPTS AND PAYMENTS OCTOBER 2010.

 

Receipts

 

£

 

Nil

 

Payments

 

Local Clerks Association fee

 

11.80

R. A. Sunman

Salary

620.49

 

JWS Power cleaning

Allowances and sundries

Bus shelter cleaning

71.38

240.00

Cornforth Partnership

Lumalite Ltd.

Lumalite Ltd.

Room hire and copying

Christmas lights

Christmas lights

571.69

790.21

1556.45

 

TOTAL  NET EXPENDITURE

3862.02

 

The schedule was approved.

 

13.  ALLOTMENTS

 

The Clerk advised the meeting that an application had been received from Messrs Metcalfe to acquire two of the five allotments leased by the family from the Parish Council.  The details of the offer were outlined to Members who discussed the difficulties involved in a partial disposal and outstanding covenants: they resolved not to go ahead with any disposal.

 

14.  DURHAM COUNTY COUNCIL

 

i)  The Scrap Yard and miscellaneous items– The Clerk had not been able to progress these issues with DCC staff.

 

ii)  The Green – Members were advised that following discussions with Mr. Kataky, the work on the final phase, including the issues raised at the last meeting, had recommenced.  The Clerk was asked to find out how long the present notice board had to remain in position once the work was complete.

 

15.  QUALITY PARISH STATUS

 

The Clerk advised the meeting that he had attended the first session of his CiLCA course.  He would be expected to complete the course and submit his portfolio of work by April 2012.

 

16.  NEW CHRISTMAS LIGHTS

 

The Clerk reported his meeting with Mr. Hooper of Durham County Council to finalise the power supply from the school.  In accordance with previous minutes and to speed implementation, the Clerk and the Chairman had discussed this matter and issued a letter of authorisation to prepare a specification and costs for the work.  The work will need to be carried out by Durham County Council in discussion with Lumalite.  The company has been advised that the Parish Council will not be going ahead with the tree –wrap opposite the Community Centre, but an early installation of the Christmas tree is expected.  No date had been confirmed for the motifs to be erected by Durham County Council and the school lights are similarly unscheduled. Members agreed that a switch-on ceremony would be held on a date to be agreed with the W.C. & D.C.A. once details of the Salvation Army Carol service and schoolchildren’s commitments were known.  The tree would be dedicated as a wishing-tree, subject to safety issues being investigated.

 

17.  REMEMBRANCE SUNDAY

 

Members are reminded that the above ceremony is to be held on 14th November 2010.  The Clerk advised that the applications for the event and road closures had been approved.  A rehearsal for the ceremony is to be held in Holy Trinity Church at 6.30pm on 9th November 2010.  Members agreed to meet the costs of wreaths, band and donations as in previous years.

 

18.  DRAFT SEAL FOR CORNFORTH PARISH COUNCIL

 

The draft seal authorised at an earlier meeting was displayed at the meeting and Members resolved to adopt it.  The Clerk was instructed to include it on the address being prepared for Councillor Wilson and to order letterheads and complements slips with the seal upon it.  The seal was also to be featured in the “Parish Digest” as published in the next “Partner” and on notice boards. 

 

19.  HONORARY FREEMAN OF THE PARISH OF CORNFORTH

 

At the Chairman’s suggestion our Member of Parliament has been approached to make the presentation to Councillor Wilson, who has asked that the ceremony be held at the Community Centre.  The Clerk was instructed to progress the matter and seek media coverage.

 

NOTE:  At the close of business Members were asked if they had any items

of business to be included on the next agenda. No such items were requested.

 

Ray Sunman/Clerk: 4th November 2010.

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 29th November 2010.

 

Present:  Councillor Mr. A. Hodgson and

 

Mrs H. P. Drew, Dr. S. C. Drew, Mr. M. J. Pennick, Mr. R. Poole, Mr. M. Simpson and Mrs. P.M. Walker.

 

Apologies:     Councillors: Mr. K. Clasper, Mrs. R Clewes, Mr. T Cutmore, Mrs S. Neville,  Mrs S. Traynor and Mr. W. R. Wilson.

 

1. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest made with regard to any item to be transacted.

 

2.  MINUTES

 

The Minutes of the meetings held on 1st November 2010 were greed as a true record and signed by the Chairman.

 

3.  MATTERS ARISING NOT COVERED ON THE AGENDA

 

Members raised the issue of dog fouling on the footpath between the Green and the Cornfields, otherwise there were no matters arising that were not on this agenda.

 

4.  POLICE LIAISON

 

The Beat Report was given by the Clerk and Members asked that the issue of firing air rifles near the allotments bridge be raised at the next PACT meeting.

 

5.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

6.  CHAIRMAN’S ANNOUNCEMENTS

 

The Chairman announced the following invitations:

 

i)  A Valentine’s Evening Dance on behalf of the Mayor of Chilton.

 

No Member expressed an interest in attending the event.

 

The Chairman advised the meeting of a consultation paper issued on behalf of Durham County Council seeking expressions of interest on the delegation of services to Parish and Town Councils.  To be placed on next agenda.

 

7.  AAP ISSUES

 

The AAP scheduled for today has been cancelled.  The application for a skateboard park in Chilton is still getting support up to £87,00 despite being turned down by 12 other funders.

 

8.  PLANNING MATTERS ARISING FROM NOVEMBER’S WEEKLY LISTS

 

There were no planning applications falling within this Council’s area notified by the Spennymoor Office or the Durham County Office at the time of the despatch of this agenda.

 

9. BANK RECONCILIATION STATEMENT – POSITION AT 31st OCTOBER 2010.

 

The Clerk circulated the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period at the meeting.  The statement was approved.

 

10. SCHEDULE OF RECEIPTS AND PAYMENTS NOVEMBER 2010.

 

Receipts

 

£

 

Nil

 

Payments

 

Local Clerks Association fee

 

11.80

R. A. Sunman

Salary

620.49

 

W.R.Wilson

Royal British Legion

Royal British Legion

Allowances and sundries

Member’s allowance

Wreaths

Donation

91.13

36.20

90.00

60.00

R.A.O.B. Sphere Lodge

Salvation Army

Co-operative Women’s Guild

Lumalite Ltd.

Durham County Council

International Rescue Corps

The Parish of Cornforth and Ferryhill

Coronation Press

JWS Powercleaning

Zurich Insurance

West Cornforth & District C.A.

Donation

Donation

Donation

Christmas lights

Inspection of Lamp Standards

Donation

Donation

Art work for seal

Bus shelter cleaning

Additional liability premium

Donation

25.00

30.00

25.00

3,021.35

1,204.54

20.00

20.00

176.25

60.00

135.02

25.00

 

 

TOTAL  NET EXPENDITURE

5,651.78

 

RECOMMENDATION: The schedule was approved.

 

11. DURHAM COUNTY COUNCIL

 

i)  The Scrap Yard – The Clerk advised the meeting that he had been unable to contact Mr. Farney on this matter.

 

ii)  The Green – Members were advised that the work on the final phase is now ongoing.  The mounds at the south end of the Green will be lowered when material is needed to repair work done elsewhere.

 

12.  QUALITY PARISH STATUS

 

The Clerk updated the meeting on progress made on his CiLCA course, which will continue in the New Year.

 

13.  NEW CHRISTMAS LIGHTS

 

The Clerk advised the meeting that a quote had been received through Durham County Council from Tomlinson Longstaff for the work to provide power from the school to the tree-wraps already installed by Lumalite. The cost will be £798.62 plus VAT.  Members approved the quote.

Members were advised that Lumalite would install the tree in week commencing 22nd November and Durham County Council will put up the motifs in the same week.  An inspection fee of £1200 was made to the County Council to cover the cost of the structural inspection, which lasts for three years.

Lumalite has confirmed it is safe to go ahead with Cornforth Partnership’s suggestion of the tree being a wishing/remembrance tree and having “gift-tags” hung upon it.  In view of the above Members could make no firm date for a switch-on ceremony and left the arrangements to Cornforth Partnership and the Community Association.

 

14.  LAND AT MIDDLEHAM ROAD

 

The above land is owned by the Parish Council.  The Clerk and the Chairman reported that they had received two complaints in two months about land collapsing around the large man hole chamber on the above land.  The first incident was reported to Durham County’s Action Line after the Water Authority had refuted its involvement.  The County Council acted quickly and filled in the hole with soil. The problem recurred after recent heavy rain.  On this occasion the County denied responsibility after examination with a camera.  The chamber receives storm water from three sources.  The first is from the highway and is clearly a County responsibility.  The second is from an overflow from houses to the south and west: this is a Water Board drain.  It was this drain that the camera showed was leaking and causing the problem.  The Water Authority acted quickly and its contractor has filled in the hole.  The third drain is from the field to the east and appears to be a Church Commissioner’s drain.  However, the issue of who is responsible for the chamber should it need repair, is less clear cut.

 

Members were advised that the structure is on Parish Council land and we may be liable for its upkeep.  The site was a source of nuisance and the Parish Council first took possession of it in May 1977.  In the mid eighties it fenced off the land and eventually obtained title to it in January 1999.  Except for a brief reference to Sedgefield Borough Council draining and tidying up the land the files held by the Parish Council are silent with regard to drains and manholes.  The chamber has a lid to it marked Durham County Council, but that is no guarantee that this sizeable structure would be repaired by them.  Members are advised that further investigations will be made on this issue, but no immediate action is necessary as the chamber is in good repair.

 

Members advised that it was likely built between 1975 and 1979.  The Slake Inn used to flood at this time but this culvert wasn’t linked to the problem.

 

NOTE:  At the close of business Members were asked if they had any items

of business to be included on the next agenda: there were none.

 

Ray Sunman/Clerk:  20th December 2010.