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June & July

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at the Community Centre, West Cornforth at 7.00 pm on Monday 7th June 2010.

 

Present:         Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Mr. T. Cutmore, Mrs. H.P.Drew, Dr. S. C. Drew, Mrs. S. Neville, Mr. M. J. Pennick,  Mr. S. M. Pennick, Mr. R. Poole, Mr. M. Simpson, Mrs. S. Traynor, Mrs. P.M. Walker, Mr. W.R.Wilson and Mr. W. H. Woodhall.

 

Apologies:     Councillors: Mrs. Rosemary Clewes.

 

1.  DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest with regard to any item to be transacted.

 

2.  MINUTES

 

The Minutes of the meeting held on 10th May 2010 were agreed as a true record and signed by the Chairman.

 

3.  MATTERS ARISING

 

There were no matters arising that were not covered on the agenda.

 

4.  POLICE LIAISON

 

The Clerk had received apologies from the Police for neglecting to send the reports in March and April and he delivered the beat report for May.  It was noted that the Police has targeted the Green, but had now reverted attention to Barrett Way.  The Police were to be advised that there was under-age drinking taking place along the railway-line and in the Maughan Close area.

 

5.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

6.  CHAIRMAN’S ANNOUNCEMENTS

 

The Chairman advised Members of the new mayors appointed to the Chilton and Sedgefield Town Councils and of events on the Civic announcements of those two Councils.

 

7.  PLANNING MATTERS ARISING FROM MAY’S WEEKLY LISTS

 

Members noted that there were no planning applications falling within this Council’s area notified by the Spennymoor Office or Durham County Office.  An application of interest had been received within the Ferryhill area:

 

i)  7/2010/169/DM – Former coal yard, Rudds Hill north of Ferryhill High Street – Change of use to form a site for five travellers’ caravans.

 

Members noted that the public meeting to discuss the application had been over-subscribed and would be repeated.  They declined to make any comments on the application, but noted the development with interest.

 

8. BANK RECONCILIATION STATEMENT – POSITION AT 31st MAY 2010.

 

The Clerk had not received a bank statement in time to progress this item because of the Bank Holiday.

 

9.   SCHEDULE OF RECEIPTS AND PAYMENTS MAY 2010.

 

Receipts

 

£

 

Nil

 

Payments

 

Northumbrian Water

Allotment Water rates

15.46

Durham Miners’ Gala

Page in Gala Book

75.00

Durham C.C.

Ground Maintenance

4967.07

 

16429.33

 

7538.51

JWS Cleaning

Bus Shelter cleaning

120.00

R. A. Sunman

Salary

620.49

W.R.Wilson

Members’ Allowance

18.10

 

TOTAL  NET EXPENDITURE

29783.96

 

RECOMMENDATION: The schedule was approved.

 

 10.  DURHAM COUNTY COUNCIL

 

i)  Parish Paths – The Clerk has drafted an application for work to four paths in the Parish and will be discussing them with Mrs. Elaine Field.  The Chairman, Vice-Chairman and Clerk will investigate the creation of a new footpath along the railway-line with Network Rail.

 

ii)  The Green - Members noted that a site meeting had been held with Mr. Kataky on 27th May 2010.  It was his final visit to Cornforth as he retired from the County Council the next day.  Most of the work has been completed and the remainder will be finished in late summer.  The Chairman took the opportunity to thank Mr. Kataky and our other partners for the achievements on the Green over the past few years.  Members resolved not to carry out further work on the Green at the expense of the Parish Council for the foreseeable future.

 

iii)  Bus Stop on Station Road – Members noted that the request for a new or replacement bus stop had been logged by Durham County Council and will be considered.

 

iv)  Web site – Members noted that the County Council was working on the Parish Council web site.

 

iii)  The Scrap Yard – The site meeting arranged with Mr. Mark Farren for 10.30 am Thursday 3rd June 2010 was attended by Mr. Ian Coulthard and Mr. Steve Teesdale of the County Council, the Chairman and the Vice-Chairman and the Clerk, but Mr. Farren was absent.  The Clerk will attempt to progress the matter with Mr. Farren.  It was noted that the building on site was being used by under-age drinkers.  The existence of a pit in the building made this dangerous.  Members discussed the options open to the County Council, including C.P.O., but matters were complicated by the contamination on site.  The olice were to be advised of the practice and Cornforth Partnership would investigate the provision of a youth shelter as an alternative.

 

11.  AAP ISSUES 

 

Members were advised that Councillor Cutmore had been elected Chairman of the AAP and he received the congratulations of the Parish Council.

 

12. QUALITY PARISH STATUS

 

Members noted that the Clerk had advised Mr. Waterson that he wishes to enrol for the CiLCA course in September 2010.

 

13.  HOLY TRINITY CHURCHYARD

 

Members were advised that no reply has been received from The Rev. Lumsden about a firm site meeting date, but the Clerk has discussed the matter with the Church Council Secretary and awaits a response.  The maintenance of the graves and the longer term future of the graveyard remain issues.

 

14.  ANY FURTHER BUSINESS

 

i)  Parish Council involvement in ceremony and celebrations – The Clerk was asked to draft a policy paper on this issue for the July agenda.

 

ii)  Following the drafting of the address for the presentation to Mrs. Pat Pennick, Members asked that the Clerk investigate a design for a Common Seal for the Parish Council.

           

iii)  Following discussion, Members resolved not to take any action with regard to a complaint received about the growth of dandelions on the Green on grounds of safety, cost and practicality.

 

iv)  Councillor Mrs. Walker and the Clerk were to investigate the reinstatement of a section of footpath from the Green to Barrett Way.

 

v)  The Clerk was asked to have the County Council remove the frosted palm tree from the High Street and investigate the loss of trees in the wood west of the Community Centre.

 

vi)  Cornforth Partnership was to investigate the possibility of a clean-up of litter along the railway-line with the help of the Probation Service and permission of Network Rail.

 

vii)  Members asked that the County Council be asked to action its clean-back of the footpath from Moneys’ Building as previously agreed.

 

viii)  The Clerk was asked to action a clean-up of glass in the Community Park and graffiti on the rock wall.

 

Ray Sunman/Clerk:  28th June 2010.

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at the Community Centre, West Cornforth at 7.00 pm on Monday 21st June 2010.

 

Present:         Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Councillor Mrs. Rosemary Clewes, Mr. T. Cutmore, Dr. S. C. Drew, Mrs. S. Neville, Mr. M. J. Pennick,  Mr. S. M. Pennick, Mr. R. Poole, Mr. M. Simpson, Mrs. S. Traynor, Mrs. P.M. Walker, Mr. W.R.Wilson and Mr. W. H. Woodhall.

 

Apologies:     Councillors: Mrs. H.P. Drew

 

1. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest with regard to any item to be transacted.

 

2.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

3.  AUDIT OF ACCOUNTS

 

The Clerk presented the financial information for inclusion in the Parish Council’s Annual Return and the results of the internal audit.  Members approved the figures and the report for submission to the external auditor.

 

4. RISK ASSESSMENT AND INSURANCE

 

Members considered the current risk assessment policy and agreed to adopt it unchanged for 2010/2011.  Upon receipt of the insurance quote for 2010/2011, the Clerk was asked to discuss with the Council’s insurers the need to double its public liability cover, in the light of recent settlements and to ensure that the fixed assets of the Council were adequately covered.

 

5. CREATION OF A FREEWOMAN OF THE PARISH OF CORNFORTH.

 

Prior to the meeting the Chairman and Vice-Chairman had made a presentation to former Councillor Mrs. Patricia Pennick, creating the Council’s first honorary freewoman.  Councillors M.J. and S.M. Pennick thanked the Council for its action.

 

6.  FORMAT OF FUTURE AGENDAS

 

Members discussed how best to deal with items of business previously raised at the end of each meeting.  Many were items raised by the public.  Legally such matters could not be taken forward if they required any legal or financial resources.  It was agreed that where possible Members would ask the Clerk to place any such items on the agenda or approach him to do so at his twice weekly surgery.  Alternatively, the Clerk could be approached by the public at his surgery and by investigating complaints earlier help Members deal with many of the issues raised more effectively.  Members agreed to adopt this approach and rather than discuss such items would close the meeting and ask to place items on the next agenda.

 

Ray Sunman/Clerk:  28th June 2010.

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at the Community Centre, West Cornforth at 7.00 pm on Monday 5th July 2010.

 

Present:         Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Mrs. Rosemary Clewes, Mrs. S. Neville, Mr. R. Poole, Mr. M. Simpson, Mrs. S. Traynor, Mrs. P.M. Walker, Mr. W.R.Wilson and Mr. W. H. Woodhall.

 

Apologies:     Councillors: Mr. T. Cutmore, Mrs. H.P.Drew, Dr. S. C. Drew, Mr. M. J. Pennick, and Mr. S. M. Pennick.

 

1. ALTERATIONS TO THE AGENDA

 

Prior to the start of the meeting, the Chairman proposed that item 13 on the agenda as circulated be deferred until the end of the meeting to allow more time for discussion.

 

2. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest with regard to any item to be transacted.

 

3.  MINUTES

 

Members confirmed  as a true record the Minutes of the meetings held on 7th and 21st June 2010 and they signed by the Chairman.

 

4.  MATTERS ARISING

 

There were no matters arising that did not appear on this agenda.

 

5.  POLICE LIAISON

 

The Beat Report was given by the Clerk and Members noted the date of the next PACT meeting.

 

6.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

7.  CHAIRMAN’S ANNOUNCEMENTS

 

There were no Chairman’s announcements.

 

8.  AAP ISSUES

 

The Chairman advised the Members that a presentation of The County Durham plan had been made to the last AAP meeting.  This formed a separates item on this agenda.

 

9.  PLANNING MATTERS ARISING FROM MAY’S WEEKLY LISTS

 

The Clerk advised Members that no planning applications falling within this Council’s area had been notified by the Spennymoor Office or Durham County Office at the time of this meeting.

 

10. BANK RECONCILIATION STATEMENT – POSITION AT 30th JUNE 2010.

 

The Clerk circulated the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period at the meeting.  The statement was received.

 

11. SCHEDULE OF RECEIPTS AND PAYMENTS MAY 2010.

 

Receipts

 

£

 

Nil

 

Payments

 

Northumbrian Water

Allotment Water rates

178.65

Art Decor

Framing of scroll

51.92

Coronation Press

Art work and printing of scroll

41.13

Julie’s Florist

Flowers for diamond wedding

30.00

 

Flowers for Freewoman

30.00

J.A.Armatage

Internal audit

150.00

 

Internal audit

60.00

R. A. Sunman

Salary

620.49

 

Allowances and sundries

78.03

W.R.Wilson

Members’ Allowance

18.10

 

TOTAL  NET EXPENDITURE

1258.32

 

RECOMMENDATION: The schedule was approved.

 

12.  DURHAM COUNTY COUNCIL

 

i)  Parish Paths – The Clerk advised the meeting that he had met with Mrs. Elaine Field to discuss the draft submission for grant under this scheme, which comprised four proposals.  It had been agreed that the County Council would repair the bridge and we have been given the background information to pursue the repair to styles with Network Rail and English Nature.  Of the two proposals remaining, quotes have been sought to cut back footpaths No’s 20 and 22 twice in this year.  Members agreed that once received, this work would form the Council’s application for Parish Paths grant for 2010/11 and that when the ground maintenance contract was renewed they be included within that work.

 

ii) Cornforth High Street - A complaint about push-chairs for sale obstructing the highway had been received by the Clerk and several Members.  Members were advised that it had been passed to Mr. Colin Hodgson of Durham County Council.  Members noted that this is not the only technical breach of highway law in the street and that should the County Council resolve to take any action, then all breaches would be investigated.

 

iii)  The Scrap Yard – The Clerk advised members that he had been in touch with Mr. Mark Farren on this issue on several occasions, but has not received any reply.  The Clerk will pursue the matter.

 

iv)  Miscellaneous items – The Clerk had advised Durham County Council of the need for action to remove the frost damaged palm tree in the High Street and glass and graffiti in the park, about the loss of trees in the wood west of the Community Centre and the ongoing problem of encroachment of the footpath near Moneys’ Building.

 

13.  QUALITY PARISH STATUS

 

Members noted that the Clerk had completed his first full year in office and can now prepare a portfolio for submission for the CiLCA course in September 2010.  It was agreed that the Parish Council would meet the course fee of £150.

 

14.  HOLY TRINITY CHURCHYARD

 

Members were disappointed to note that no reply had been received from The Rev Lumsden about a firm site meeting date.  It was agreed that the Clerk would contact the secretary of the Bishop of Durham and seek advice on how to move this issue forward.

 

15.  CREATION OF FREEMEN AND WOMEN OF THE PARISH OF CORNFORTH AND INVOLVEMENT IN CELEBRATIONS.

 

The report on this subject was approved with the exception of how the Parish Council might treat approaches for the creation of freemen and freewomen from non-Council members within the community.  The Clerk was asked to pursue the issue of publicity through “The Partner” on celebrations and devising a seal for the Parish Council.  The report on the creation of freemen and freewomen was to be amended and brought back to the Council with the amendment that non-Council Members working in the community in a voluntary capacity could be nominated by external groups and considered by the Parish Council for the honour.

 

16.  THE COUNTY DURHAM PLAN.

 

Members considered the summary of the above document attached to the agenda.  The Chairman thanked the Clerk for his work in drawing out from the County’s draft report those issues that most affected the village and he outlined some of the issues raised at the presentation made to the AAP earlier in the month. 

Members agreed that the Council would support Option A as set out in the draft report: it was clearly of greater advantage to the village which, under this option, would lie close to the proposed central economic development heart of the County. Members agreed broadly with the suggestions in its own report on housing, education, waste disposal and mineral production and agreed that they would form the outline of views to be forwarded to the County Council. 

To add to Members’ understanding of the issues, it was agreed that as many as possible would attend the “drop-in road shows”, and particularly the one to be held in Ferryhill Library from 2pm to 7pm. on 26th July.  They were asked to pass on any views they wished to add to the Parish Council’s response to the Clerk so that he could forward a formal reply by the deadline on 6th August and report it to the 9th August meeting.

 

The meeting was closed and Members were asked if they had any items

of business to be included on the next agenda. 

The following matter was raised:

 

a) The Clerk was asked to agenda an item to call a special meeting under the Local Government Act 1972, as amended, in order to bestow upon Councillor Wilson the title of “Honorary Freemen of the Parish of Cornforth”.

 

Ray Sunman/Clerk:  8th July 2010.