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January, February & March 2011

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 10th January 2011.

 

Present:  Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Mrs R. Clewes, Mrs H. P. Drew, Dr. S. C. Drew, Mrs. S. Neville, Mr. M. J. Pennick, Mr. R. Poole, Mr. M. Simpson, Mrs S. Traynor and Mrs. P.M. Walker.

 

Apologies:     Councillors: Mr. T Cutmore and Mr. W. R. Wilson.

 

1. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest made with regard to any item to be transacted.

 

2.  MINUTES

 

The Minutes of the meetings held on 29th November 2010 were agreed as a true record and signed by the Chairman.

 

3.  MATTERS ARISING NOT COVERED ON THE AGENDA

 

Members had raised the issue of dog fouling in the village.  The Chairman is to raise this issue and the role of the wardens with Durham County Council.

 

4.  POLICE LIAISON

 

The Clerk had not received a Beat Report, nor had there been a PACT meeting in December 2010.

 

5.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

6.  CHAIRMAN’S ANNOUNCEMENTS AND CORRESPONDENCE

 

The Chairman announced the following invitations:

 

i)  An invitation to attend the AAP meeting on Monday 24th January 2011 showcasing AAP activity and priority setting for the 4Together area in 2011/12.

 

ii) An invitation from the Mayor of Ferryhill to attend a wine-tasting on Saturday 26th March 2011 at 7.15pm.  Tickets cost £5.00.

 

iii) An invitation from the Mayor of Ferryhill to put forward a team of four members at a charity quiz on 25th February 2011 at 7.30pm.  Tickets cost £3.00 per team member and this includes a broth supper.

 

iv) An invitation had been received from the Mayor of Bishop Auckland to attend a function on 5th February 2011.

 

v) An invitation had been received to attend a Crimestoppers’ breakfast meeting on 15th February 2011.

 

Apart from the Vice-Chairman being interested in item iii) above no Member expressed an interest in attending the events.

 

The Chairman had received the following correspondence:

 

i) A letter from a local resident complaining about the service he had received whilst travelling on the No. 56 Arriva bus, the driver of which refused to follow the allocated route through Cornforth.

 

Members resolved to pass on the letter to Arriva and advise that as the roads had been gritted this Council saw no reason to alter the route on that day.  In addition, Members questioned who had issued such an instruction to the driver.

 

7.  AAP ISSUES

 

There had been no December AAP meeting.  The next monthly meeting is scheduled for 12th January 2011.

 

8.  PLANNING MATTERS ARISING FROM NOVEMBER’S WEEKLY LISTS

 

There were no planning applications falling within this Council’s area notified by the Spennymoor Office or the Durham County Office at the time of the despatch of this agenda.

 

9. BANK RECONCILIATION STATEMENT – POSITION AT 31st DECEMBER 2010.

 

The Clerk circulated the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period at the meeting.  The statement was approved.

 

10. SCHEDULE OF RECEIPTS AND PAYMENTS DECEMBER 2010.

 

Receipts

 

£

 

Credit interest

 

66.96

 

Payments

 

Local Clerks Association fee

 

11.80

R. A. Sunman

Salary

620.49

 

Allowances and postage

58.38

West Cornforth & Dist. Comm. Assoc

Art decor

BR Landscaping

 

Room hire

Framing of Address

Clearing graveyard

196.00

51.92

1280.00

 

TOTAL  NET EXPENDITURE

2,151.63

 

RECOMMENDATION: That the schedule be approved.

 

11. DURHAM COUNTY COUNCIL

 

i)  The Scrap Yard – The Clerk advised the meeting that he had been unable to contact Mr. Farren on this matter.  Members requested a meeting with Durham County Council staff to progress the clear up.

 

ii)  Delegated Services Draft report – The Clerk had circulated a paper on this subject.  It was resolved to place this item on the February agenda after Members had given the matter further thought.  Members wished to discuss the future of the library service in the village.

 

12.  QUALITY PARISH STATUS

 

The Clerk advised the meeting that the December CiLCA mentoring session had been postponed.

 

13.  HOLY TRINITY GRAVEYARD

 

The Clerk advised that the work to tidy the graveyard and provide a new box for dead flowers had been completed.

 

14.  NEW CHRISTMAS LIGHTS

 

The Clerk advised that the new Christmas lights had been installed.  The tree at the Community Centre had been a success and Members agreed to hire it in 2011/12.  The tree-wrap was less successful in that it only worked for a short period.  The Clerk was advised to seek a meeting with the two contactors involved, but to with-hold payment until the matter is resolved.

 

As a number of the motifs were beyond repair, Members asked that discussions be held with manufacturers before the precept meeting when an additional sum would be included for their renewal.  Longer motifs were needed and a small Sub-Committee would decide on the new displays’ views and replacement energy efficient lights.

 

15.  REQUESTS FOR FINANCIAL ASSISTANCE.

 

i) Members were advised that the loss on the pantomime was £507.88:  due to the poor weather and sickness attendance was down on last year.

 

ii) Members were advised that a request had been received from the Learning Library for a donation towards their work.  Councillor Mrs. Walker is to visit the organisation and report back to the next meeting.

 

iii) Members resolved to decline the request for financial assistance received from Action for Children.

 

16. 2011 CENSUS: COUNCILLOR HANDBOOK.

 

The Clerk advised that Census Day is to be 27th March 2011.  A handbook has been received from the Census Liaison Manager seeking Councillors’ support for the event which is central to future public spending decisions.  It suggests that Members could help by keeping up to date on progress, appointing a member of staff to act as a liaison officer, boost awareness or be a ward champion to increase return rates.  Members agreed to put an article in “The Partner” and notices in the village.

 

17.  PRECEPT MEETING 17TH JANUARY 2011

 

Members are asked to note that the precept meeting is scheduled to be held at 7.00pm on Monday 17th January at 7.00pm.  The notice of the meeting and accompanying papers will be circulated in advance.  Councillors Clasper and Pennick and Councillor Mrs. Drew gave their apologies.

 

NOTE:  At the close of business Members were asked if they had any items

of business to be included on the next agenda.  The following items will be included.

 

1.  Parking at the Cornfields over the public right of way.

 

2.  Co-opted membership following the loss of two Members.

 

3.  Fly-tipping in the village.

 

Ray Sunman/Clerk:  15th January 2011.

CORNFORTH PARISH COUNCIL

 

Minutes of the Special Meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 17th January 2011.

 

Present:  Councillor Mr. A Hodgson and

 

Mrs. R. Clewes, Dr. S. C. Drew, Mr. R. Poole, Mrs S. Traynor and Mrs. P. M. Walker.

 

Apologies:  Mr. K Clasper, Mr. T. Cutmore, Mrs. H P. Drew, Mrs. S. Neville, Mr. M. J. Pennick, Mr. M. Simpson, Mr. R. W. Wilson.

 

1. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest made with regard to any item to be transacted.

 

2.  PARISH PRECEPT 2011/12

 

Members considered the papers circulated by the Clerk and resolved to set the Parish Precept for 2011/12 at £92,123.

 

Ray Sunman/Clerk:  2nd February 2011.

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 7th February 2011.

 

Present:  Councillor Mr. A. Hodgson and

 

Mr. T. Cutmore, Mrs. H. P. Drew, Dr. S. C. Drew, Mrs. S. Neville, Mr. M. Simpson, Mrs S. Traynor and Mrs. P.M. Walker.

 

Apologies:     Councillors: Mr. K. Clasper, Mrs. R. Clewes, Mr. M. J. Pennick, Mr. R. Poole and Mr. W. R. Wilson.

 

1. DECLARATIONS OF INTEREST

 

Declarations of personal or prejudicial interest were made with regard to item 16 (iv) on the agenda (15 (v) in the Minutes) by Councillors Mrs. H.P. Drew, Mrs. S. Traynor and Mr. A. Hodgson.

 

2.  MINUTES

 

The Minutes of the meetings held on 10th and 17th January 2011 were agreed as a true record and signed by the Chairman.

 

3.  MATTERS ARISING NOT COVERED ON THE AGENDA

 

There were no matters arising from the previous Minutes that were not included on this agenda.

 

4.  POLICE LIAISON

 

The Beat Report was given by the Clerk.  The next PACT meeting is to be held on 17th February at 5.30pm in the Sure Start centre in Cornforth.

 

5.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

6. CHAIRMAN’S ANNOUNCEMENTS AND CORRESPONDENCE.

 

The Clerk had received no invitations or correspondence addressed to the Chairman.

 

7.  AAP ISSUES

 

Councillor Cutmore gave a report on the well attended AAP meeting held on 24th January 2011.  The priorities for next year were to be jobs, children and young people and High Street improvements.

 

8.  PLANNING MATTERS ARISING FROM JANUARY’S WEEKLY LISTS

 

Members were advised that the following planning application falling within this Council’s area had been notified by the Spennymoor Office of Durham County Council: 

i)  7/2010/0396 – 13 The Green – Erection of gates and heightening of boundary wall.  The Clerk displayed details at the meeting.

 

The closing date for representations is 21st February 2011.  Members resolved not to make any representations.

 

9. BANK RECONCILIATION STATEMENT – POSITION AT 31st JANUARY 2011.

 

The Clerk circulated the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period.  Members resolved to with-hold any payment on the CCTV service until the anomalies of payment across the County had been resolved.

 

10. SCHEDULE OF RECEIPTS AND PAYMENTS JANUARY 2011.

 

Receipts

 

£

 

Insurance repayments, rent and way-leaves.

 

1,677.55

 

Payments

 

Local Clerks Association fee

 

11.80

R. A. Sunman

Salary

620.49

 

Allowances and postage

84.97

Cornforth Partnership

Mrs Walton – Co-operative Guild

HMR&C

Room hire

Donation

Tax and NIC

389.79

25.00

678.93

 

TOTAL  NET EXPENDITURE

133.43

 

The schedule was approved.

 

11. DURHAM COUNTY COUNCIL

 

i)  The Scrap Yard – The Clerk advised the meeting that the legal issues freeing the way for Durham County Council to clear up the scrap yard had been complete, but no action had yet been taken.  Members resolved that unless progress was made before the next agenda was prepared, an invitation be made to Mr. Farren of the County Council to attend.

 

12.  DELEGATED SERVICES DRAFT REPORT

 

The Clerk had circulated a paper on this matter at the January meeting.  Members had most concerns about the future of the library service.  A Member advised the meeting that the County Council had advised that the Branch Library was safe for the next financial year.  Members therefore resolved to take no action at present with regard to the draft report, but to meet with the School and Cornforth Partnership to agree how to boost membership and usage: this might involve an article in ”The Partner”.

 

13.  QUALITY PARISH STATUS

 

The Clerk advised that he was making good progress on his CiLCA course and should be in a position to submit his portfolio in August this year.

 

14.  NEW CHRISTMAS LIGHTS

 

The Clerk advised the meeting that he had held a meeting with the Lumalite and ascertained that the transformer on one of the tree-wraps was faulty.  It had since been replaced by Lumalite.  The electrical contractor had been advised that the second tree cannot be lit because of a faulty trip switch and has been asked to replace it.  Payments had been with-held until these issues are resolved.

Members resolved to form a Sub Committee to prepare recommendations on the purchase of new motifs.  Councillors Mrs. S. Neville, S. Traynor and P. M. Walker agreed to serve upon it.  Councillor Cutmore would involve the young people in the issue.

 

15.  REQUESTS FOR FINANCIAL ASSISTANCE.

 

i) It was agreed that the Learning Library provided a unique service and that a donation of £100 would be made towards their work in Cornforth.

 

ii) Members considered a request for financial assistance received from Cornforth Library for a donation of £400 towards its work.  The Parish Council had included this item in its 2011/2012 budget and agreed to make a donation of £200 early in the financial year and release the remainder once the future of the library was clarified later in the year.

 

iii) A request for financial assistance received from Butterwick House Children’s Hospice was declined.

 

iv)  The request for financial assistance received from Sedgefield and District Citizens Advice Bureau to support their work in 2011/12 was agreed.  The Parish Council had included £400 for such support in its budget for 2011/12.

 

15.  REQUESTS FOR FINANCIAL ASSISTANCE (Continued)

 

v) The Clerk advised Members that he had submitted a revised application for improvements to the Community Centre to the Neighbourhood Fund.  The need for a revised submission has arisen through delay in consideration by the County Council and the rise in VAT.  The total estimated cost for the projects is £20,340. Our County Councillors have agreed to meet all but £340 from the Fund.  Councillors Mrs. H.P. Drew, Mrs. S. Traynor and Mr. A. Hodgson left the meeting whilst the Council discussed funding the remainder.  Members resolved to meet the additional £340.

 

vi) The request for financial assistance received from Sedgefield and District Citizens Advice Bureau to support their work was approved.  The Parish Council had included £250 for such support in its budget for 2011/12.

 

16. SEDGEFIELD BOROUGH HOMES TENANT LED ENVIRONMENTAL IMPROVEMENTS.

 

Members were advised that Sedgefield Borough Homes was inviting applications from tenants and community groups for environmental improvement schemes in their communities.  Members asked the Clerk to attend the round of meetings being organised in the village, to submit ideas for funding, including parking for residents in Palm Road and advise the organisation of problems of fly-tipping by residents particularly in the Barrett Road area.

 

17. DURHAM COUNTY COUNCIL CONSULTATION REPORT ON SETTLEMENT STUDY.

 

The Clerk has circulated a brief paper on the above document and Members accepted its findings.  Leaflets were available in the village for Members to submit individual returns before 11th March 2011.

 

18.  PARKING OVER A PUBLIC RIGHT OF WAY – THE CORNFIELDS

 

Members had asked that this matter be investigated and discussed at this meeting.  The Clerk and the Chairman had visited the site and agreed with the Site Manger that he would remind residents of the need to keep the walkway open.

 

19.  CO-OPTED MEMBERSHIP

 

The Clerk had advised the Returning Officer of the death of Councillor Woodhall and the resignation of Councillor S. Pennick and posted the requisite notices.  The period of notice having expired Members were free to co-opt additional Members.  Council Simpson proposed that Alan Wilson be co-opted and Councillor Drew seconded the motion.  The Clerk would invite Mr. Wilson to serve and invite him to the next meeting.

 

20.  FLY-TIPPING IN THE VILLAGE

Members had requested that this item be placed on the agenda to facilitate an understanding of the current position and to determine future action.  The issue was complex and responsibility lay with landowners.  The actions of the County Council seemed very much reduced since reorganisation of Local Government.  It was agreed that the Parish Council would approach Network Rail about the problem on its land as a priority.

 

21. MAY’S SHOP IN THE HIGH STREET, CORNFORTH

 

The Chairman reported that he had spoken to Wendy Benson of the County Council. She had advised him that the £120,000 allocated from the former Sedgefield Borough’s LIP scheme had been lost, despite the money being ring-fenced until 31st March 2011.  She had advised solicitors not to take further action.  He and Karen Lynn were to meet with Regeneration officers of the County Council on 8th February and update this meeting in March.  The building was still dangerous and the County Council had a responsibility to deal with the matter.  Members agreed to await the results of the meeting.

 

22.  CONSULTATION ON THE COUNTY DURHAM PLAN

 

The County Council had advised the Clerk that the deadline for comments on five key studies affecting Cornforth had been extended to 11th February 2011.  The first of these has been dealt with on this agenda. (Settlement Study)

Hard copies of the four other reports were received at the same time.  They affect mineral delivery, energy minerals, safeguarding mineral resources and new mineral sites in the County.  The reports are lengthy and would require considerable work and discussion by Members before a response can be made.  Members agreed to seek a further extension of the deadline and Councillor Drew took away the reports.  He and Councillor Mrs. Walker would agree a response.

 

At the close of business Members were asked if they had any items of business to be included on the next agenda.  The following items are to be included:

 

i)  Damage to the Three Bridges – Network Rail to be asked to provide the results of their 3 monthly check.

 

ii) Paving on the Green – progress and completion.

 

Ray Sunman/Clerk:  28th February 2011.

CORNFORTH PARISH COUNCIL

 

Minutes of the meeting of Cornforth Parish Council held at 7.00pm, in the Community Centre, Cornforth, on Monday 7th March 2011.

 

Present:  Councillor Mr. A. Hodgson and

 

Mr. K. Clasper, Mrs. H. P. Drew, Dr. S. C. Drew, Mrs. S. Neville, Mr. M. J. Pennick, Mr. R. Poole, Mr. M. Simpson, Mrs S. Traynor and Mrs. P.M. Walker, Mr. A. Walker and Mr. W.R.Wilson.

 

Apologies:     Councillors: Mrs. R. Clewes and Mr. T. Cutmore.

 

1.  FREEWOMAN OF THE PARISH OF CORNFORTH: MRS. PAT PENNICK.

 

The Members received with deep regret the news of the death of Mrs. Pat Pennick, former Councillor and the first Freewoman of Cornforth Parish. The Chairman led a minute’s silence in her memory. 

 

2. DECLARATIONS OF INTEREST

 

There were no declarations of personal or prejudicial interest made with regard to any item to be transacted.

 

3.  MINUTES

 

The Minutes of the meeting held on 7th February 2011 were agreed as a true record and signed by the Chairman.

 

4.  MATTERS ARISING NOT COVERED ON THE AGENDA

 

There were no matters arising that did not appear on the agenda.

 

5.  POLICE LIAISON

 

The Clerk gave the Beat Report and report of the PACT meeting. The reports were received.

 

6.  PUBLIC PARTICIPATION

 

There were no members of the public present at the meeting.

 

7.  CHAIRMAN’S ANNOUNCEMENTS AND CORRESPONDENCE.

 

i)  The Chairman advised the meeting that he had received an invitation to the Civic Dinner of the Mayor of Chilton Town Council.  It was agreed that the Vice Chairman would attend on behalf of the Parish and that the cost of the tickets would be met from the Chairman’s allowance.

 

7.  CHAIRMAN’S ANNOUNCEMENTS AND CORRESPONDENCE CONT’D

 

ii) No Members expressed interest in the invitations to attend the organ recital on 23rd March or the Charity Band Concert on 9th April 2011.

 

8.  AAP ISSUES

 

There were no matters to report.

 

9.  PLANNING MATTERS ARISING FROM FEBRUARY’S WEEKLY LISTS

 

There were no planning applications falling within this Council’s area notified by the Spennymoor Office or Durham County.

 

10. BANK RECONCILIATION STATEMENT – POSITION AT 28th FEBRUARY 2011.

 

The Clerk circulated the current bank reconciliation statement and a comparison of this year’s budget to actual expenditure for this period at the meeting. The statement was received.

 

11. SCHEDULE OF RECEIPTS AND PAYMENTS FEBRUARY 2011.

 

Receipts

 

£

 

Parish Paths Grant.

 

1,190.00

 

Payments

 

Local Clerks Association fee

 

11.80

R. A. Sunman

Salary

620.49

 

Allowances and postage

74.20

JWS Power-cleaning

Zurich Insurance

W. Cornforth & District Comm. Assoc.

Coronation Press

Northumbrian Water

Premier Traffic Management

Councillor Wilson

 

Bus Shelter Cleaning

Management Fee

Affiliation fee

Printing

Allotment Water supply

Road closures

Member’s allowance

180.00

114.00

17.00

170.38

111.87

211.50

54.30

 

TOTAL  NET EXPENDITURE

375.54

 

The schedule was approved.

 

12. DURHAM COUNTY COUNCIL

 

i)  The Scrap Yard – The Clerk advised the Members that following a meeting held with Messrs Talbot and Bennet of Durham County Council, work would be carried out to remove material from the site and prevent further tipping.

 

13.  QUALITY PARISH STATUS

 

The Clerk advised the meeting that he had completed his mentoring course and should be able to submit his portfolio of work in August.

 

14.  NEW CHRISTMAS LIGHTS

 

Prior to the meeting a representative of Blanchere had demonstrated his company’s products to Members and shown three options for the treatment of the High Street. The Clerk reported that he had received two quotes for new Christmas motifs and they have been considered by the Sub Committee at meetings held since the last Parish Council. Whilst it would be desirable to press on with this matter and reach an early decision, Members agreed that we must comply with our Financial Regulations and seek a third quote.  The policy of the County Council with regard to external contractors erecting the motifs on lamp standards had yet to be finalised as had its views on putting a motif on the school.  Members of the Sub-Committee were advised to go ahead with third quote and to make a recommendation to the next Parish Council meeting with regard to a preferred supplier.

With regard to the tree-wrapping work, the electrical contractor at the school had replaced the trip switch and payment had been made.  Members agreed that once a quote had been obtained from the contractor for a timer in the school hall, the Clerk would authorise the work.

 

15.  FINANCIAL MATTERS.

 

i)  Members’ agreed to make a donation to the West Cornforth and District Community Association of £20 in keeping with the wishes of the family of Mrs. Pennick, in lieu of flowers.

 

16. SEDGEFIELD BOROUGH HOMES TENANT LED ENVIRONMENTAL IMPROVEMENTS.

 

The Clerk advised the meeting that he had attended the “drop-in” organised by Sedgefield Borough Homes and asked that the proposal to provide parking bays in Palm Road be considered.  He had made a formal application to this effect and this would be considered after 29th April 2011.

 

17.  CO-OPTED MEMBERSHIP AND APPOINTMENT OF TRUSTEES

 

The Returning Officer had advised the Parish Council that it could fill its vacancies by co-option.  In accordance with the Minutes of the previous meeting, Mr. Alan Wilson had been asked to serve and was welcomed to the meeting.  It was also agreed that Mr. Rashid Vaughan be asked to serve.

 

The meeting agreed that Councillor S. Neville would serve as a nominee from the Parish Council to the Management Board of Cornforth Partnership.

 

18.  MAY’S SHOP IN THE HIGH STREET, CORNFORTH

 

The Chairman advised the Council that he and the Chief Executive of Cornforth Partnership had met Mr. Graham Wood of Durham County Council on the above matter.  The LEGI monies totalling £100K had been withdrawn by the Government.  However, there was still £46K of former Sedgefield Borough Council money available with which it could be acquired and demolished.  Once probate had been resolved Mr. John Davies of Stowes Solicitors in Exeter acting on behalf of the owners was still willing to sell.  Mr. Wood advised that he could use the available finance to buy and re-gable.

Members discussed the issue and considered seeking a demolition assessment.  DCC was still liable if the building collapsed and caused damage.  It was agreed that the Chairman would seek progress from Mr. Wood and that the Clerk would write to the Leader of DCC, setting out the problem and seeking early decisions and action.

 

19.  CONSULTATION ON THE COUNTY DURHAM PLAN (MINERALS).

 

Members reported that these policies were well written and that quarrying on the east side would cease.  The railway north of Barrett Way was to be retained as a strategic resource.  Permian sand, once a waste product now had commercial iron making potential and could be extracted without blasting.  Tarmac had sold its mining interests in the area to Lafarge.

 

20.  PARISH PATHS

 

The Parish Council had been invited to apply for Parish Paths Grants for 2011/12, and could apply to clear paths 20 and 22 as we did last year.  Members agreed to seek quotes and make an application to carry out the work and to meet with Mrs Field to discuss improving a difficult style close to the village.

 

21.  IMPROVEMENT OF LAND AT STOBBS CROSS

 

The Clerk advised Members that the meeting held by Sedgefield Borough Homes included a discussion between the Clerk and Councillor Cutmore with young boys in the village about the inadequacy of areas for informal ball games.  They fully appreciated that they could not use the football pitches behind the Community Centre and the reasons for that decision.

 

The boys were also reluctant to use the village green, because of the reaction of some residents.  The area at Stobbs Cross was considered useful but too small.

 

A site visit by the Chairman and the Clerk established that a small area of overgrown hedge was both restricting the ease of grass mowing and ball games.  Councillor Cutmore agreed to discuss the use of the area with young people if the small trees were removed and the exposed area re-turfed over the summer.  Members will be updated and their views sought on improving the land at Stobbs Cross.

 

22.  IMPROVEMENTS TO ALLOTMENTS

 

The meeting was advised that prior to the collection of rents from allotment holders a meeting of the Allotment Sub Committee was held on site on 14th February 2011.  The winter weather has clearly damaged the access from the south and works to resurface it are needed.  It would be advisable to carry out this work and create a few parking areas alongside the improved access.  Some allotment holders use the concrete access road to the north, put in by Northumbrian Water.  It would be advisable for the Parish Council to use this road for access to a section of our track when we carry out the work, thereby avoiding the bridge.  A letter had been sent to the Board seeking their agreement and advice on improving drainage.  Members agreed to seeking quotes to surface the tracks and carry out drainage works once a meeting has been held with Northumbrian Water.

 

When rents were collected on 22nd February, all allotments having been let, a complaint was raised with regard to flooding of Mr. Metcalfe’s allotments from water claimed to come from a burst pipe.  The Clerk discussed this with Northumbrian Water.  The Board had come out to investigate the complaint in December and January.  From tests they had established that the water was not drinking water or sewage, but surface water run-off and as such the responsibility of the riparian landowner, Mr. Martin.  A site visit by the Chairman and the Clerk on 28th February established that the ditches had been cleared recently and no evidence of flooding attributable to this particular problem was apparent.

 

23. DAMAGE TO AND SAFETY OF THE THREE BRIDGES.

 

Members had requested that this item be placed on the agenda for discussion. Photographs were circulated.  It was agreed that the Clerk would contact Network Rail and seek assurances about the bridge and also raise the issue of tipping along the track.

 

24. ENVIRONMENTAL IMPROVEMENTS TO THE GREEN

 

The Clerk advised that he had spoken to staff in Durham County Council.  The paving work would be completed, but that no further work would be carried out.  The Parish Council was under no obligation to carry any further work, despite the overall improvement plan showing additional phases of work.  It was noted that Mr. Walters, a resident on the Green had removed cones before the recent work had time to set in order to facilitate access for his delivery of building materials.

 

NOTE:  At the close of business Members were asked if they have any items

of business to be included on the next agenda.   The following matters were raised.

 

 i)  CCTV – following DCC’S invoice for this work, the Clerk would investigate the reasons behind some of the items on the bill and Members would discuss the issue.

 

 ii)  Driving on the grass near Verdun Terrace – it was agreed that this was not a Parish Council issue but that the Clerk would bring it to the attention of Sedgefield Borough Homes.

 

Ray Sunman/Clerk:  28th March 2011.